Modernize Your Project Management Estate—With Minimal Disruption
The Rapid Project Modernization (RPM) program helps you transition from legacy tools to Microsoft’s modern platform in 30–90 days.
A fast, structured, and minimally disruptive path to transform your project and work management estate. Built on Microsoft’s secure, AI-powered platform, RPM helps you transition from legacy tools to a future-ready foundation—without interrupting what’s already working.
What is RPM?
Modernizing your project and work management estate doesn’t have to be disruptive—or start from scratch.
The Rapid Project Modernization (RPM) program gives you a strategic, structured path to transition from legacy tools to Microsoft’s modern, AI-powered platform. It’s not a migration. It’s a shift toward a smarter, more unified way of working—powered by Teams, Planner Premium, Power Platform, and Copilot. RPM is built to deliver value fast, with Teams4PM anchoring your solution.
Why RPM Works
- One user experience across tools
- One data model for centralized visibility
- One platform for scalable governance, reporting, and AI enablement
What RPM Solves
- Reduce inconsistent use of Teams for Project & Work Management
- Minimize project/program approval and startup time
- Gain portfolio visibility to help prioritize investments and outcomes
Whether you're moving off Project Online or ready to align tools with strategy, RPM helps you modernize without interrupting what’s already working.
Here's How It Works
Aligned to our proven four-phase lifecycle—Plan, Build, Grow, Optimize—RPM delivers a usable, scalable solution in just 30–90 days. Legacy systems remain active during the transition, ensuring continuity, early wins, and a confident path to full modernization.
PLAN + BUILD
Business Case. Deploy. Transition.
These phases run in parallel to unify project and work management across tools with one user experience and one data model. This accelerates the deployment of a modern foundation while simultaneously planning legacy transition.
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This phase unifies project and work management across tools, providing strategic alignment, governance, management, reporting, and AI automation.
It also integrates 3rd party SaaS tools like Smartsheet and Monday.com to provide visibility across hybrid environments.
Key Activities:
• Assess current tools and goals
• Define MVP scope and transition plan
• Deploy Teams4PM + Power Platform
• Configure governance, reporting, templates
• Train core team
• Launch new projects while legacy remains active
GROW
Sustain. Adopt. Enhance.
Post go-live, we move into growth and adoption support. Our Success Management & Sustainment Services (SMSS) help you expand capabilities while ensuring strong adoption and internal ownership.
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Key Components:
• Dedicated success manager for ongoing support and guidance
• Champion enablement and ongoing training
• Regular adoption health checks
• Monthly roadmap grooming sessions
• On-demand elastic services (enhancements, mentoring, process tweaks)
Example Growth Value Point Projects:
• Department-specific templates and workflows
• Portfolio-level intake process redesign
• Enhanced Power BI dashboards
• AI integrations (Copilot, meeting summaries, AI assisted risk management)
OPTIMIZE
ALM Model. Dedicated Team.
For customers with complex needs and high-impact project environments, we offer an optional dedicated Application Lifecycle Management (ALM) model. This allows us to operate as a virtual extension of your team.
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Key Advantages:
• Resource knowledge retention across evolving needs
• Agile delivery cycles aligned to evolving business priorities
• Reduced management overhead versus SOW-based projects
Optimization Activities:
• Continuous VPP delivery from roadmap
• Full lifecycle support for enhancements, automations, and integrations
• New solution modules (AI/ML use cases, advanced reporting, custom apps)
Let's Plan Your Transition
A clear path forward—with expert guidance and minimal disruption.